Please read all instructions carefully
Note that IPrA membership is required for submitting an abstract (with all deadlines in 2014) as well as for presenting during the conference (in 2015), and that membership always runs from 1 January to 31 December, no matter at what time in the year it is applied for. Membership can be arranged instantly by going to
or, if you were a member before, ´
´ (in which case you need your user name, which is identical to the email address under which you were registered as a member before).
For any unanswered questions:
P.O. Box 33 (Antwerp 11)
- The deadline for panel proposals (see definition below): 8 June 2014 (now CLOSED).
- Contributions to accepted panels (see below), and individual submissions for posters and lectures must be sent in by 22 October 2014 (this is an extended deadline -- the submission module will be definitively closed on Thursday morning 23 October, 9:00 AM, Belgian time)
All submission procedures are web-based (i.e., paper copies, faxes, or email attachments will not be accepted). Click 'Contribute' to submit your contribution. Before doing so, however, read all of the following instructions. (Note that ´Contribute´ will not appear unless you are logged in as a member with your user name and password; user name is always identical to the e-mail address you used when becoming a member or renewing membership; you can retrieve a forgotten password by clicking ´Lost your password´ in the opening screen of the IPrA website; for any other problems, first check the recommendations you find when clicking ‘Help’.)
The submission of proposals presupposes IPrA membership (see above).
(deadline 8 June 2014) have to consist of a brief outline (min. 250 and max. 500 words, not including references and data) of the theme and purpose of the panel, with a first indication of the people the organizer(s) intend(s) to encourage to participate. Panel organizers are asked to avoid restricting their panels to an in-group; therefore, the outline should at the same time serve as a call for papers, inviting others to submit proposals for contributions. Within three weeks after the deadline the conference committee will, on the basis of the outline (weighed against other proposals in relation to the total number of available time slots), decide whether the proposal is accepted. The organizer(s) of an accepted panel is/are free to decide on suitable contributions to their panel, inviting colleagues to submit proposals and selecting from spontaneously submitted ones. Not all panels need to take the same form; some may work with sessions that emphasize discussion; others may want to fit in more (brief) oral presentations; the minimum number of presentations planned for one 90-minute session, however, should be three; the maximum number of 90-minute sessions for a panel is five.
Though it is the panel organizer(s) who take(s) active responsibility for the quality of the contributions to their panel (i.e. they decide what is accepted), abstracts should, for all panel contributions (including the ones invited by the organizer(s)) be submitted by the individual contributors separately by the 22 October 2014 deadline that will be handled for individual submissions (see below). Panel organizers are expected to guide invited participants in this process, so that all formal requirements are duly fulfilled and the abstracts live up to the expected international standards. As a list of accepted panels is now available (see Program), submission for panel contributions (whether invited or spontaneous) can now be made. Spontaneously submitted panel contributions that are not accepted by the panel organizer(s) will be evaluated as individual proposals.
Individual proposals for lectures and posters
should take the form of a brief abstract (min. 250 and max. 500 words, not including references and data); mind the 22 October 2014 deadline. It is the individual submitter’s choice to submit for oral presentation (lecture) or a poster. For oral presentations, 30-minute slots will be available (including discussion time and time for moving between sessions). Posters will be up for the whole week; during one of the conference days, there is a poster period during which all other conference activities are blocked so that attention goes exclusively to looking at and discussing posters. IPrA actively encourages the submission of posters; experience tells us that they often lead to more serious interaction and result in more lasting and fruitful contacts than oral presentations.
Because of heavy competition for slots in the program, no-one can be considered for more than one contribution of which he or she is the first author (whether panel contributions, lectures or posters). Anyone may be involved in a second or even a third paper if someone else is the first author and will be present at the conference as well. In the case of multiple authorship, the web-based submission system recognizes as first author only the one who handles the submission process. While there is a restriction on the number of contributions of which one may be the first author (one only!), presenting a paper is always compatible with taking the role of organizer of a panel or acting as a discussant in a panel.
Note that abstracts should be based on research that is clearly in progress (if not yet completed), with a well-formulated research question, and with a good description of the types of data used (if the work is empirical) and of the approach. For posters, a clear description of a research design may be acceptable, as this can lead to useful discussions in the early stages of a project.
IPrA strongly encourages younger scholars to submit abstracts. In particular, they should not hesitate to try and participate in one of the accepted panels if the topic and approach suit their work.